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TCT HotelPlan offers travel
and procurement buyers a comprehensive service for sourcing
hotels to fulfil their company's requirements.
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TCT HotelPlan
provides services to assist companies with the successful
implementation of a fully policy compliant custom-built
hotel programme. From hotel RFP preparation and
management, including rate benchmarking, rate negotiation
and selection of hotels, to rate loading and testing.
TCT HotelPlan focuses on 5 key phases to assist
clients to develop a hotel programme that will deliver
cost savings whilst ensuring availability in suitable
properties.
Planning: The planning phase focuses on reviewing
and developing travel policy, determining actual
requirements, cost saving targets, creating timelines
and outlining hotel procurement strategies.
Analysis: The analysis stage allows the team
to review the current hotel programme, benchmarking
year on year rates, surveying traveller's travel
patterns and expenditure and identifying cost saving
opportunities.
Implementation: The implementation phase focuses
on hotel RFP (request for proposal) preparation,
capturing and validating the data received from
hotel, evaluating and re-negotiating rates, and
selecting the hotels that match hotel procurement
strategies determined at the Planning phase. Clients
have the opportunity to accept or reject hotels
and determine the final selection of properties
within their programme. The rates team also provides
a spend analysis to ensure that the Hotel Programme
meets the cost saving targets.
Deployment: The deployment phase focuses
on preparing the hotels selected during the implementation
phase to accept bookings. This involves checking
all hotels have correctly loaded rates within their
central reservation system and customising hotel
information (if required).
Maintenance: Once the hotel programme has
been deployed the maintenance phase is critical
to the success of the programme. Travel policies
are continuously evolving and MI is used to check
if usage conforms to expectations. In areas of new
usage we carry out hotel recruitment and update
the programme as necessary.
To find out more click here
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